Title:  SITE ADMINISTRATOR

Making the world Move

Exolum are an innovative fuel storage company with the priority of a green energy future operating globally. People are at the heart our expansion plans with a focus on developing our colleagues to reach their potential while accepting everyone as they are!

Site Administrator- Backford North- Permanent

About the role

We are seeking a highly organised and proactive Site Administrator to support the day-to-day operational activities of the depot, ensuring all administrative and operational processes are delivered efficiently and in line with business requirements. The role is integral to maintaining site performance, managing stock control, supporting compliance activities, overseeing documentation and data management, and providing accurate reporting to both internal and external stakeholders. Working closely with the Operational Supervisor and Cluster Manager, you will contribute to continuous improvement initiatives, training coordination, permit-to-work administration, contractor compliance, and site auditing activities. As a key member of the team, you will help ensure operational continuity, support resource planning during peak periods, champion safety and compliance standards, and promote Exolum's core values while providing excellent support across all areas of the depot operation.

Key Responsibilities

• Accountable for the data collection and input into all systems including Month end stocks on Synthesis.
• Ordering, resupply and issue of all site consumables, including stationery.
• Raising orders specifically purchase orders as requested, and managing expenditure on the P-card.

• Help to ensure expenses are always cost effective solutions to issues.

• Identify and implement improvement practices/processes in co-ordination with other associated departments & teams. 

• Maintain operational KPIs & metrics as requested through OS and CM
• Strive to remove waste from the organisation

About You

The successful candidate will have experience working in a busy operational environment and be confident interacting with customers, contractors and members of the public. They will possess excellent communication and organisational skills, a professional telephone manner, and the ability to work accurately to deadlines while managing competing priorities. Strong literacy, numeracy and IT skills are essential, together with GCSEs (or equivalent) in English and Mathematics. Experience within a COMAH-regulated environment and an understanding of Safe Systems of Work, Permit to Work processes and Health & Safety requirements would be advantageous. The ideal candidate will be a proactive, resilient team player with a commitment to safety, continuous improvement and delivering high standards of support across depot operations.

Competency model

At Exolum we run a Competency Model which has been defined accordingly to our strategy, values and the geographies where we operate, making it a unique and exclusive document for Exolum. The competency Model is understood as the set of identifiable and measurable behaviours (skills, aptitudes and motivations, among others) that enable a person to achieve superior performance.

We Care- We anticipate, identify and solve the needs of our internal and external clients. - Level 2

We Do - We face opportunities and challenges with proactivity, energy and enthusiasm and we take responsibility for our actions - Level 2

We Connect - We listen, share information and communicate clearly, transparently and openly - Level 2

We Include - We welcome, respect and value the uniqueness of people. - Level 2

We Get Together -We actively collaborate with other people in achieving shared goals - Level 2

We Trust - We act with integrity and coherence with our values and we comply with the commitments acquired- Level 2

We Think Different - We contribute, explore and experiment with new approaches to challenges without fear of being wrong - Level 1

About the Benefits

• Salary £27,521.99 depending on experience
• Pension – up to Employee 6% and Employer 9%
• Holiday – 30 days per annum
• Personalised career development plans
• Single Private Health Insurance via BUPA
• Healthcare Cash Plan
• Life Assurance x5 and Disability insurance
• Wellbeing Initiatives
• Employee Resource Groups – EDI Group, Employee Forum, Wellbeing Committee
• Study support (if applicable)

About the Process

The first step is to apply – please visit https://jobs.exolum.com/ to complete your application. Once your application has been reviewed, if you are successful, you will be invited to meet our amazing team and your potential new line manager for a face-to-face interview. Depending on the role, you may be required to attend a second stage interview so we can get to know you even more!

About Equality, Diversity, and Inclusion

Different people approach problems differently and we believe that diversity is the engine that fuels innovation. As an equal opportunity employer, we are committed to creating an inclusive environment where diverse voices are not only heard but also amplified. We recognise that our differences—when embraced with respect—drive smarter decisions, stronger performance, and a culture where everyone can be their authentic selves.

Qualified applicants will receive consideration for employment without regard to race, sexual orientation, gender perception or identity, national origin, age, neurodiversity or any other legally protected status.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all candidates. To request an accommodation during the application or the recruiting process, please email: HumanResources@exolum.com

We are committed to a diverse and inclusive workplace. All applications are reviewed fairly and equally using a third-party blind recruiting solution (MeVitae) which removes any bias parameters.

About your data

The information provided by you will be used by Exolum to process your application and, if successful, in connection with your future employment with us.  Any information held by us relating to you will be destroyed six months after the post has been filled.  If we wish to retain your information for future vacancies, we will seek your express consent to do so.  All processing of data will be in compliance with data protection laws.  For further information on how we handle your data read our UK privacy notice for job applicants, employees, workers and agency workers which is available on our website: Disclosures and legal notices by country – Exolum