Title:  Compliance Administrator

Making the world Move

Exolum are an innovative fuel storage company with the priority of a green energy future operating globally. People are at the heart our expansion plans with a focus on developing our colleagues to reach their potential while accepting everyone as they are!

Compliance Administrator | Permanent | Home-based with travel to UK sites as required

About the role

We need a talented individual to become part of our Customs team working as part of 6 people team. As a Compliance Administrator, it will report to the Customs & Excise Tax Lead, you will be responsible for carrying out routine compliance checks, maintaining records and tracking actions, preparing compliance documentation, and identifying and escalating issues in line with agreed procedures.

Key Responsibilities

Key responsibilities include, but are not limited to, the following routine activities:

• Complete assigned KPI/live checks in line with the agreed rota and evidence requirements.
• Complete standard systems-based audit checks and evidence review tasks as directed by the Customs & Compliance Specialist.
• Request, gather, organise and check evidence from terminals and internal stakeholders against agreed checklists.
• Prepare working papers, evidence packs, exception logs and first-pass notes for review.
• Maintain assigned records, trackers and evidence folders in line with agreed CASMS procedures and retention requirements.
• Update and maintain approval records within the Approval Databases, including identifying Exolum and customer approvals due for review.
• Carry out routine approval status checks by contacting HMRC, terminals and customers to confirm records remain current.
• Record approval review outcomes and escalate approvals that have not been confirmed, have expired, or have not been replaced.

About You

The successful candidate will have GCSEs (or equivalent) in Maths and English, strong Microsoft Office skills, and experience in an administrative, compliance, operational, stock control, or audit support environment. They will possess excellent attention to detail, be comfortable maintaining records and following structured processes, and have strong written communication and organisational skills. The role requires the ability to manage priorities, work independently, escalate issues when appropriate, and quickly learn compliance procedures, HMRC requirements, and internal systems. A willingness to travel nationally within the UK as required is also essential.

Competency model

At Exolum we run a Competency Model which has been defined accordingly to our strategy, values and the geographies where we operate, making it a unique and exclusive document for Exolum. The competency Model is understood as the set of identifiable and measurable behaviours (skills, aptitudes and motivations, among others) that enable a person to achieve superior performance.

We Care- We anticipate, identify and solve the needs of our internal and external clients. - Level

We Do - We face opportunities and challenges with proactivity, energy and enthusiasm and we take responsibility for our actions - Level

We Connect - We listen, share information and communicate clearly, transparently and openly - Level

We Include - We welcome, respect and value the uniqueness of people. - Level

We Get Together -We actively collaborate with other people in achieving shared goals - Level

We Trust - We act with integrity and coherence with our values and we comply with the commitments acquired- Level

We Think Different - We contribute, explore and experiment with new approaches to challenges without fear of being wrong - Level 

About the Benefits

• Salary £27,500 -  £30,000 depending on experience
• Pension – up to Employee 6% and Employer 9%
• Holiday – 30 days per annum
• Personalised career development plans
• Single Private Health Insurance via BUPA
• Healthcare Cash Plan
• Life Assurance x5 and Disability insurance
• Wellbeing Initiatives
• Employee Resource Groups – EDI Group, Employee Forum, Wellbeing Committee
• Study support (if applicable)

About the Process

The first step is to apply – please visit https://jobs.exolum.com/ to complete your application. Once your application has been reviewed, if you are successful, you will be invited to meet our amazing team and your potential new line manager for a face-to-face interview. Depending on the role, you may be required to attend a second stage interview so we can get to know you even more!

About Equality, Diversity, and Inclusion

Different people approach problems differently and we believe that diversity is the engine that fuels innovation. As an equal opportunity employer, we are committed to creating an inclusive environment where diverse voices are not only heard but also amplified. We recognise that our differences—when embraced with respect—drive smarter decisions, stronger performance, and a culture where everyone can be their authentic selves.

Qualified applicants will receive consideration for employment without regard to race, sexual orientation, gender perception or identity, national origin, age, neurodiversity or any other legally protected status.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all candidates. To request an accommodation during the application or the recruiting process, please email: HumanResources@exolum.com

We are committed to a diverse and inclusive workplace. All applications are reviewed fairly and equally using a third-party blind recruiting solution (MeVitae) which removes any bias parameters.

About your data

The information provided by you will be used by Exolum to process your application and, if successful, in connection with your future employment with us.  Any information held by us relating to you will be destroyed six months after the post has been filled.  If we wish to retain your information for future vacancies, we will seek your express consent to do so.  All processing of data will be in compliance with data protection laws.  For further information on how we handle your data read our UK privacy notice for job applicants, employees, workers and agency workers which is available on our website: Disclosures and legal notices by country – Exolum