Title:  SITE ADMINISTRATOR

Mission

Exolum are an innovative fuel storage company with the priority of a green energy future operating globally. People are at the heart of our expansion plans with a focus on developing our colleagues to reach their potential while accepting everyone as they are!

Summary

About the role

Primary purpose of the job is to provide administrative duties  primarily to Hallen also to include any of the south sites as and when required.

Key Responsibility

• Ensure equipment and consumable are available as required ·
• Carry out monthly purchase card administration ·
• Fuel stock administration data entry.
• Update records on safety, environmental and quality incidents ·
• Support Site Manager & Stocks Manager
• Provide safety inductions for contractors and drivers and update records
• Assist in financial planning, internal and external audits
• General administration duties to include filing, greeting visitors and answering phone calls
• Keeping track of site maintenance schedule (Maximo)
• Organising and keep records for equipment calibration (e.g. Fuel Quality)
• Organise monthly interceptor sampling and update records
• Travel booking and diary management

About You

The successful candidate will have good GCSEs in English and Maths, experience providing administrative support, raising and understanding purchase orders and invoices, managing supplies of office consumables, and the ability to work under their own initiative. They will also be able to manage online record systems and monitor and manage budgets. An NVQ in Office Administration (or equivalent) and Microsoft Office qualifications in Excel and Word are required, and knowledge of SAP is also desirable.

About the Benefits

• Circa £26,000 – £29,000 per annum dependant on experience
• Pension – up to Employee 6% and Employer 9%
• Holiday – 30 days
• Personalised career development plans
• Single Private Health Insurance via BUPA
• Healthcare Cash Plan
• Life Assurance x5 and Disability insurance
• Wellbeing Initiatives
• Employee Resource Groups – EDI Group, Employee Forum, Wellbeing Committee

About the Process

The first step is to apply – please visit https://jobs.exolum.com/ to complete your application. Once your application has been reviewed, if you are successful, you will be invited to meet our amazing team and your potential new line manager for a face-to-face interview. Depending on the role, you may be required to attend a second stage interview so we can get to know you even more!

About Equality, Diversity and Inclusion

Different people approach problems differently and we believe that diversity is the engine that fuels innovation. As an equal opportunity employer, we are committed to creating an inclusive environment where diverse voices are not only heard but also amplified. We recognise that our differences—when embraced with respect—drive smarter decisions, stronger performance, and a culture where everyone can be their authentic selves.

Qualified applicants will receive consideration for employment without regard to race, sexual orientation, gender perception or identity, national origin, age, neurodiversity or any other legally protected status.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all candidates. To request an accommodation during the application or the recruiting process, please email: HumanResources@exolum.com

About your data

The information provided by you will be used by Exolum to process your application and, if successful, in connection with your future employment with us.  Any information held by us relating to you will be destroyed six months after the post has been filled.  If we wish to retain your information for future vacancies, we will seek your express consent to do so.  All processing of data will be in compliance with data protection laws.  For further information on how we handle your data read our UK privacy notice for job applicants, employees, workers and agency workers which is available on our website: Disclosures and legal notices by country – Exolum