Title:  PMO Manager

Making the world Move

Exolum are an innovative fuel storage company with the priority of a green energy future operating globally. People are at the heart our expansion plans with a focus on developing our colleagues to reach their potential while accepting everyone as they are!

Role- NWE PMO Manager

This role will support the delivery and continuous improvement of the NWE Project Management Office (PMO), including governance, reporting, programme controls, financial information, planning support and risk/issue tracking. Maintain accurate project data, dashboards and reports to support management decision making across the NWE investment portfolio. It will support the analysis of project budgets, forecasts, risks and resource information, highlighting variances, trends and areas requiring management attention. Assist the Project Portfolio Managers and Project Managers with annual budget build, five-year look-ahead planning and routine project cost reviews. Support monthly MOD and internal forecast reporting against agreed budgets.

Key Responsibilities

COMPLIANCE

• Manage the application of PMO policies, project governance standards and reporting frameworks in line with Exolum procedures and good practice. 
• Assist in maintaining evidence that project reporting, approval routes and governance records are complete, accurate and appropriately controlled. 
• Work with NWE Finance, Global PMO and IMO to support accurate CAPEX and Project OPEX reporting and alignment with corporate financial processes. 
• Support projects in following the agreed governance lifecycle, escalation routes and approval standards upheld by Exolum. 

PROJECTS

• Maintain and improve PMO tools, trackers, dashboards and applications used to monitor project cost, schedule, risk and delivery status. 
• Coordinate RAID logs, action trackers and project controls information, ensuring updates are captured, classified and escalated where required. 
• Support monitoring of the NWE investment portfolio by collating project progress, expenditure, forecast and resource information. 
• Assist with the annual budget build and five-year look-ahead process, ensuring inputs are structured for calendar year and financial year reporting. 
• Prepare routine project status and performance reports for internal stakeholders and external stakeholders such as MOD.
• Review project cost forecasts and schedules with Project Managers to help identify variances, missing information and decisions required. 
• Support the preparation and quality checking of investment papers by validating actuals, forecasts, budget positions and assumptions. 
• Identify opportunities to simplify reporting, improve data quality and reduce administrative effort across project delivery processes. 

PEOPLE

• Build credible working relationships with Project Managers, Portfolio Managers, Finance, Commercial Development, Global PMO and other business stakeholders. 
• Support the project delivery team by providing clear reporting, data coordination and PMO administration in line with company values. 
• Maintain regular dialogue with the Commercial & Military Projects Portfolio Manager, NWE Finance and Global PMO to support effective information flow. 

Financial Responsibility

• Support the operation of the Exolum NWE Project Management Office in monitoring and reporting annual CAPEX and Commercial Development CAPEX programmes. 
• Assist with budget build, forecast updates and reporting packs for submission to management and leadership review forums. 
• Work collaboratively with Finance and Project Managers to collate project spend, commitment, forecast and variance information for monthly reporting. 
• Maintain project financial data records and highlight inconsistencies, missing approvals or material movements requiring review. 

HSSE

• Ensure all tasks carried out conform to company policies, procedures and systems
• Comply with the Values and Fundamental Principles of Exolum
• Be responsible, regardless of position, for the health, safety and security of yourself, colleagues and customers in accordance with Exolum business and HSEQ principles
• Be individually responsible for bringing to the notice of Line Management any potential hazard to health, safety or the environment of which you know or learn, in order that the hazard can be eliminated or significantly reduced; and for reporting any incidents relating to work activities

About You

The successful candidate will have a degree in engineering, business, project management, finance or a related discipline; or Equivalent learning, relevant PMO/project controls experience or demonstrable project delivery support experience. Experience in

supporting project management, PMO, project controls, finance reporting or programme administration in an industrial, engineering, construction or similarly regulated environment. Experience preparing project reports, maintaining trackers, supporting budget/forecast routines and coordinating stakeholder inputs. The successful candidate will have a clear understanding of project management and PMO processes. Ability to maintain accurate project data, action logs, RAID logs and reporting packs. Able to analyse budget, forecast and schedule information and identify variances or data quality issues. Good written communication skills and able to summarise key messages clearly for management review. Competent user of Microsoft Office applications, particularly Excel and PowerPoint. 

Experience in the oil industry or a similarly regulated environment, ideally COMAH or high-hazard operations. Exposure to design, procurement, construction, commissioning or handover phases of projects are also desirable.

Competency model

At Exolum we run a Competency Model which has been defined accordingly to our strategy, values and the geographies where we operate, making it a unique and exclusive document for Exolum. The competency Model is understood as the set of identifiable and measurable behaviours (skills, aptitudes and motivations, among others) that enable a person to achieve superior performance.

We Care- We anticipate, identify and solve the needs of our internal and external clients. - Level 3

We Do - We face opportunities and challenges with proactivity, energy and enthusiasm and we take responsibility for our actions - Level 3

We Connect - We listen, share information and communicate clearly, transparently and openly - Level 2

We Include - We welcome, respect and value the uniqueness of people. - Level 3

We Get Together -We actively collaborate with other people in achieving shared goals - Level 3

We Trust - We act with integrity and coherence with our values and we comply with the commitments acquired- Level 3

We Think Different - We contribute, explore and experiment with new approaches to challenges without fear of being wrong - Level 2

About the Benefits

• Salary £60,000.00 - £75,000.00 depending on experience
• Pension – up to Employee 6% and Employer 9%
• Holiday – 30 days per annum
• Personalised career development plans
• Single Private Health Insurance via BUPA
• Healthcare Cash Plan
• Life Assurance x5 and Disability insurance
• Wellbeing Initiatives
• Employee Resource Groups – EDI Group, Employee Forum, Wellbeing Committee
• Study support (if applicable)

About the Process

The first step is to apply – please visit https://jobs.exolum.com/ to complete your application. Once your application has been reviewed, if you are successful, you will be invited to meet our amazing team and your potential new line manager for a face-to-face interview. Depending on the role, you may be required to attend a second stage interview so we can get to know you even more!

About Equality, Diversity, and Inclusion

Different people approach problems differently and we believe that diversity is the engine that fuels innovation. As an equal opportunity employer, we are committed to creating an inclusive environment where diverse voices are not only heard but also amplified. We recognise that our differences—when embraced with respect—drive smarter decisions, stronger performance, and a culture where everyone can be their authentic selves.

Qualified applicants will receive consideration for employment without regard to race, sexual orientation, gender perception or identity, national origin, age, neurodiversity or any other legally protected status.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all candidates. To request an accommodation during the application or the recruiting process, please email: HumanResources@exolum.com

We are committed to a diverse and inclusive workplace. All applications are reviewed fairly and equally using a third-party blind recruiting solution (MeVitae) which removes any bias parameters.

About your data

The information provided by you will be used by Exolum to process your application and, if successful, in connection with your future employment with us.  Any information held by us relating to you will be destroyed six months after the post has been filled.  If we wish to retain your information for future vacancies, we will seek your express consent to do so.  All processing of data will be in compliance with data protection laws.  For further information on how we handle your data read our UK privacy notice for job applicants, employees, workers and agency workers which is available on our website: Disclosures and legal notices by country – Exolum