Title:  People Administrator

Making the world Move

Exolum are an innovative fuel storage company with the priority of a green energy future operating globally. People are at the heart our expansion plans with a focus on developing our colleagues to reach their potential while accepting everyone as they are!

People Administrator – London- 6 months FTC

About the role

The People Administrator plays a key role in supporting the People Team by managing a range of administrative tasks across the full employee lifecycle. From onboarding new colleagues and processing right-to-work checks to coordinating Learning & Development activities and maintaining accurate HR records, you will ensure smooth and efficient processes that deliver an exceptional employee experience. You will also handle purchase orders and invoices, support offboarding, and act as a reliable point of contact for routine HR queries.

Key Responsibilities

• Act as the first point of contact for employee queries related to HR and Learning & Development matters.
• Manage the HR shared mailbox, ensuring queries are assigned and responded to within 24 hours, and escalate issues where necessary.
• Maintain HR systems and employee records, ensuring accuracy, compliance, and adherence to current legislation.
• Prepare and administer HR documentation, including offer letters, employment contracts, salary reviews, promotions and other employee changes.
• Communicate employee changes to payroll promptly and accurately.
• Manage onboarding processes, including right-to-work checks, references, pre-employment screening, new starter forms, and payroll notifications.
• Generate and maintain monthly HR metrics reports using the HR system.
• Handle personal data in compliance with GDPR and the Company’s Data Protection Policy.
• Administer Learning & Development activities and maintaining accurate records.
• Raise purchase orders and process invoices for People team activities.
• Support and process offboarding tasks, ensuring compliance and accurate documentation.
• Work towards and support the team on creating and updating process guides for all People processes across the full employee lifecycle.
• Provide support on ad hoc People projects to drive continuous improvement initiatives.

About You

You will have a good standard of education, with GCSEs at Grade C/4 or above in English and Maths or equivalent. You will demonstrate strong administrative and organisational skills with excellent attention to detail, alongside clear and professional communication skills, both verbal and written. Proficiency in Microsoft Office, including Word, Excel and PowerPoint, is essential, as is the ability to handle sensitive information confidentially and in line with GDPR requirements. Ideally, you will also hold an NVQ in Business Administration or a CIPD Certificate in HR or Training Administration, and have experience in HR or Learning & Development administration. Familiarity with HR systems such as Cascade, SuccessFactors or Workday would be an advantage.

Competency Model

At Exolum we run a Competency Model which has been defined accordingly to our strategy, values and the geographies where we operate, making it a unique and exclusive document for Exolum. The competency Model is understood as the set of identifiable and measurable behaviours (skills, aptitudes and motivations, among others) that enable a person to achieve superior performance.

• We Care- We anticipate, identify and solve the needs of our internal and external clients. - Level 2
• We Do - We face opportunities and challenges with proactivity, energy and enthusiasm and we take responsibility for our actions - Level 2
• We Connect - We listen, share information and communicate clearly, transparently and openly - Level 2
• We Include - We welcome, respect and value the uniqueness of people. - Level 2
• We Get Together -We actively collaborate with other people in achieving shared goals - Level 2
• We Trust - We act with integrity and coherence with our values and we comply with the commitments acquired- Level 2
• We Think Different - We contribute, explore and experiment with new approaches to challenges without fear of being wrong - Level 1

About the Benefits

• Salary £27,000 dependant on experience
• Pension – up to Employee 6% and Employer 9%
• Holiday – 30 days
• Personalised career development plans
• Single Private Health Insurance via BUPA
• Healthcare Cash Plan
• Life Assurance x5 and Disability insurance
• Wellbeing Initiatives
• Employee Resource Groups – EDI Group, Employee Forum, Wellbeing Committee
• Study support (if applicable)

About the Process

The first step is to apply – please visit https://jobs.exolum.com/ to complete your application. Once your application has been reviewed, if you are successful, you will be invited to meet our amazing team and your potential new line manager for a face-to-face interview. Depending on the role, you may be required to attend a second stage interview so we can get to know you even more!

About Equality, Diversity, and Inclusion

Different people approach problems differently and we believe that diversity is the engine that fuels innovation. As an equal opportunity employer, we are committed to creating an inclusive environment where diverse voices are not only heard but also amplified. We recognise that our differences—when embraced with respect—drive smarter decisions, stronger performance, and a culture where everyone can be their authentic selves.

Qualified applicants will receive consideration for employment without regard to race, sexual orientation, gender perception or identity, national origin, age, neurodiversity or any other legally protected status.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all candidates. To request an accommodation during the application or the recruiting process, please email: HumanResources@exolum.com

About your data

The information provided by you will be used by Exolum to process your application and, if successful, in connection with your future employment with us.  Any information held by us relating to you will be destroyed six months after the post has been filled.  If we wish to retain your information for future vacancies, we will seek your express consent to do so.  All processing of data will be in compliance with data protection laws.  For further information on how we handle your data read our UK privacy notice for job applicants, employees, workers and agency workers which is available on our website: Disclosures and legal notices by country – Exolum